Cross Brand Design Services(R) 5

HOTELS & LODGING

All hotel accommodations must be booked through BCD, including group hotel bookings. WSGO offices should not book hotel rooms for US-based associates. Rates and Reservations Contracts and/or negotiated rates have been established with certain hotels in several major cities based on WSI committing to a specified number of room nights. Therefore, it is critical to utilize these properties to fulfill our contractual obligations. For a complete listing of negotiated properties, please visit the Travel section on Homefront . The maximum allowable domestic hotel rate in most cities without a negotiated property is US$185, with the exception of New York where the cap is US$350 and the Boston / Washington DC markets where the cap is US$250. Please check with BCD (either online or over the phone) for the contracted rates in each city. Associates will not be reimbursed for charges exceeding the contract rate or city cap rates. In some markets, during tourist season, our negotiated rate may be over the cap. As long as you book our negotiated rate, this is approved. Global associates should also refer to their local polices for any country/city specific rates and caps. Charges and Billing Associates are required to stay at the Company’s preferred hotels in cities where there are designated properties. The Travel Agency maintains a list of preferred hotels and will confirm reservations accordingly. The list of preferred hotels may also be found on Concur or Homefront . Associates may not book a hotel if the distance of the hotel from your office and/or home is less than sixty (60) miles. For U.S. and Canadian associates, a corporate Travel & Entertainment credit card (T&E card) should be used as payment for all hotel charges if an associate has one. It is the responsibility of each traveler to make certain that charges are accurate. All hotel expenses must be broken out separately on the traveler’s expense report, i.e. meals, room, tax, VAT, phone charges, etc. Hotels linked to a conference or seminar may be booked directly with the conference hotel and need not be a WSI preferred hotel, nor does it have to meet the national or city cap requirements, or distance from home office or home requirement. Booking confirmation and conference information must be included in the receipt backup when submitting an expense report, and details included in the comment section for that item.

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