Cross Brand Design Services(R) 5

Associates in China will not being using the Trip Authorizer tool, however manager approval is still required. Changes/Cancellations Please notify BCD immediately of any changes or cancellations to your itinerary and obtain a cancellation number from your hotel when cancellations are made through BCD or by going directly to the hotel. Many reservations booked online with Concur can also be modified or cancelled online with Concur. With reservations booked through the BCD call center, airfare can typically be voided within 24 hours of initial booking, unless otherwise told by the agent. Itinerary/Invoice To expedite the processing of expense reports by Corporate Accounts Payable, a copy of the itinerary/invoice must be attached to the expense report. U.S. and Canadian associates should utilize Concur Travel, making it easy to pull your hotel and car expenses over from your travel booking itinerary. If you have enabled e-receipts and book with a participating e-receipt vendor, you will not need to scan and attach those receipts to your expense report, simply pull them over from Travel. Refunds/Credits Return all unused tickets (including non-refundable) to BCD as soon as possible to ensure the appropriate credits are issued. BCD should also be notified when an e-ticket is not used so they can track the credit. Unused tickets have a cash value and should be treated as such. Travel credits have an expiration date and in order to use a credit, the new travel must occur prior to that date.

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