Cross Brand Design Services(R) 5

For U.S. and Canadian associates, domestic and single destination International reservations should be made in the Concur online booking tool. International trips consisting of more than one destination should be booked with a BCD travel agent by phone. Global offices will book all reservations through email or phone with their local BCD agent, International reservations should be booked as far in advance as possible to take advantage of advanced ticket purchase discounts and to avoid hotel sellouts. BCD will provide you with an email notification once the travel arrangements have been confirmed. BCD charges a fee for every itinerary booked, We encourage U.S. and Canadian based travelers to use Concur as this is the lowest fee option. Reservations made over the phone with a BCD agent will incur a higher fee than those booked through Concur. Calls made to BCD after hour incur an additional fee and should only be used in an emergency or if you will be traveling within the next 24 hours, this applies to WSGO travelers as well. Changes to existing reservations can always be made through Concur during or after hours, for U.S. and Canadian associates, without incurring additional agency fees; however airline change fees will still apply. When you have received your confirmation, it is your responsibility to review it carefully for accuracy within 24 hours. Contact BCD immediately if you find an error. Travel reports are reviewed by the Executive Committee regularly. Trip Authorizer All WSI travel will be required to be reviewed /approved by your manager prior to the reservation being completed. When you book a flight, hotel and/or car, an email notification will be sent to your manager outlining the potential travel. Your manager will review and either approve or send back for modifications/clarification. If approved, you will not be required to do anything further, the approval will go through and your reservation will be booked. If your manager sends back an itinerary, please review the comments and make the appropriate changes, then resubmit for approval. It is the manager’s responsibility to review the entire itinerary and ensure that it is in line with the travel policy as well as company needs. If a manager is unable to approve travel during a period of time, a delegate must be set up to review and approve/reject travel itineraries. The Travel department may also receive travel approval emails to ensure that there is not a delay in approvals. If there are any questions regarding Trip Authorizer, please contact the Travel department.

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