Cross Brand Design Services(R) 5

Ground Transportation / Mileage Taxis and shuttles should be used as transportation to and from the airport and will be reimbursed for actual charges. Public transportation including buses, trolley and cable cars are available for commuting to downtown areas when in major urban areas and when traveling to/from a meeting. Ground transportation will not be reimbursed when used to/from meals. WSI will not reimburse for rental cars or parking for consultants/contractors staying in San Francisco. Rental cars should only be used if the contractor/consultant can prove savings by renting a car rather than using air, rail or other form of transportation. Car rentals are restricted to compact cars and require advance written approval by the engaging manager. If a rental car is pre-approved, costs to refuel said car are reimbursable. Consultants/contractors are encouraged to refuel a rental car prior to returning it to the rental car facilities to avoid higher gasoline charges. Consultants/contractors may not use the WSI negotiated rates on rental cars, as these rates include insurance coverage for WSI associates only. WSI will not reimburse for the following ground transportation items: limousine service, parking tickets, moving violations, or additional automobile insurance. Mileage may be reimbursable to the consultant/contractor at the current WSI reimbursable rate, for consultants/contractors who use their personal car to perform services for WSI at locations other than their WSI assigned office. Consultant/contractor may submit expenses for the miles in excess of their regular commute between his/her home and their assigned WSI office. Mileage must be documented with the date, starting/ending point, and mileage amount recorded. The reimbursement amount includes the cost of gasoline and wear and tear on a vehicle. Contractors/consultants and their employing manager are responsible for their own insurance. WSI will not reimburse for damage that occurs to a contractor/consultant’s personal vehicle while in use for WSI business. Misc. Expenses Costs, such as telephone communications, copying, electronic mail, facsimile transmissions, computer time and use of consultant’s in-house technical software are considered to be part of the consultant’s overhead costs and are not eligible for reimbursement. WSI will not reimburse for consultants/contractors family member’s travel accommodations. Reimbursement To receive reimbursement, the consultant/contractor must provide an invoice to their engaging manager as well as an itemized spreadsheet showing airfare, hotel costs (for room and tax only), meals and other charges. Receipts are required for all items except

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